The United Methodist Church

Called Session Info

09-30-2011
Special Called Session of
The Arkansas Annual Conference

October 29, 2011
10:00 am

Hot Springs Convention Center, Horner Hall
134 Convention Blvd
Hot Springs, AR 72901
Notice of a Called Session of the Arkansas Annual Conference

A Called Session of the Arkansas Annual Conference shall be held for the purpose of adopting the revised 2012 budget of the Arkansas Annual Conference. The conference will begin at 10:00 am in Horner Hall of the Hot Springs Convention Center on October 29, 2011. The conference will conclude by 12:30 pm.

In addition to the adoption of the budget, brief progress reports from several of the Imagine Ministry task forces will be shared. These will be presented for information only.
Called Session of the Arkansas Annual Conference

10:00 a.m., Saturday, October 29, 2011

Horner Hall, Hot Springs Convention Center

Conference Location & Parking

The called session will be held Saturday, Oct. 29 in Horner Hall, on the (direction) of the Hot Springs Convention Center, near the Austin Hotel. There is parking located behind the building on Church Street and on Convention Center Blvd. toward Summit Arena and the Embassy Suites. There will be shuttle vans/carts circling the parking lots to shuttle individuals to the registration area.

Lodging

  • Austin Hotel & Spa (closest hotel to Horner Hall), 305 Malvern Ave., 501.623,6600, $89, check in after 3:00 p.m., check out 11:00 a.m.
  • Embassy Suites, 400 Convention Blvd., 501.624.3224, $139 single; $149 double, includes complimentary breakfast. Tell reservation clerk that you attending the “United Methodist Business Meeting” to receive the rate shown above.

Registration

Online registration will be open from October 1- 25. ***ONLINE REGISTRATION HAS CLOSED*** Onsite registration begins at 8:00 a.m., in the Horner Hall lobby. Registration is $10 for all lay and clergy (active and retired) delegates; guests may attend without registering.

Nursery

Free childcare is available from 9 a.m. to 1 p.m. at First UMC, Hot Springs if arranged in advance. Call Michelle Wilkins, 501.623.6668, to arrange childcare.

Refreshments

Concessions will be open from 7:45 a.m. to 10:45 a.m. the day of the called session.

Agenda

8:00 a.m. Registration Opens
10:00 a.m. Opening Worship
10:30 a.m. Call to Order
  • Rules of Order
  • Imagine Ministry: Recasting the Vision
  • Interim Reports:
  • Announcements:
  • Action Item:
  • Closing Word and Prayer by Bishop Crutchfield

12:30 p.m. Adjourn


Rules of Order for the Called Session

  • The Bar of the Conference shall be the seating area of Horner Hall. Members desiring to have voice and vote must be seated within the bar. Voting members of the Arkansas Conference must be wearing a nametag.
  • The agenda for this conference has been posted and is shown above.
  • Tellers
    • Head Clergy Floor Teller: Jim Polk; (nominated by the district superintendents) Terry Sager, Dixon Platt, Judy Hall, Hawk Coleman, Jamey Bentley, Travis Langley, Ike Mohr, Pam Bruleí.
  • Who may vote on all matters before the conference today?
    • Elected Lay members, Diaconal Ministers, Provisional, Associate, Local pastors (Part-time and full-time), Deacons and Elders in Full Connection, clergy from other denominations who are under appointment in the Arkansas Annual Conference.
  • Who has privilege of the floor without vote?
    • Student local pastors, retired local pastors, and clergy from other conferences who are under appointment in the Arkansas Annual Conference.
  • Who are Guests, without Privilege of the floor and without vote?
    • Alternate Lay Members who are NOT substituting for the Lay Members, and spouses who were not 
duly elected by their home charge conference to be the Lay Member.
  • What is the procedure for speaking from the floor and voting?
    • Those desiring the floor of the Conference shall be within the Bar of the Conference should walk to the microphone and wait until recognized. When recognized, state your name, local church or area of responsibility.
  • Debate
    • Debate on each motion or resolution shall be limited to three two-minute speeches for the motion or resolution and three two-minute speeches against the same (excluding persons rising for points of order, amendments, or final summations.)
  • To vote and have your vote counted, you must:
    • Be within the Bar of the Conference and be seated.
    • Have your nametag where it can be read by the teller.
This session shall be governed by the Standing Rules of the Annual Conference, otherwise, Roberts Rule of Order; all of which shall comply with the Discipline of The United Methodist Church.